Meeting Protocols

The Board of Education meets several times a month, mainly on Monday, to consider, discuss and determine the directions Portland Public Schools will take in a range of areas.  Materials for the most current meeting may be found here

School Board members establish guidelines concerning organization, general policies, and major plans and procedures for the school district.

Comments and questions may be emailed to the Board at SchoolBoard@pps.net or sent via regular mail to School Board, P.O. Box 3107, Portland, OR, 97208.  If you would like to provide public comment before the Board, please see below.  You may phone in your request to address the Board (503-916-3906), or email your request to the Board Clerk:  chusonqu@pps.net

 

Public Comment on Agenda Items before the Board of Education

Purpose: 

To provide a process for public comment before the Board acts on Agenda "Action" items.

 

The Board Clerk will have a sign-up sheet at their desk in the Board Auditorium one-half hour before the scheduled meeting.  Individuals may sign up in person, or in advance of the meeting via email or telephone.  Names are placed on a first come, first serve basis.  The Board Clerk will read off the names in order, by twos, of all individuals who have signed up to testify.  The two individuals called will come up to the testimony table together and each individual has 3 minutes to testify, unless otherwise stated.

 

 

Public Comment on Non-Agenda Items during Board Meetings

 

Purpose:

 

To provide a policy for individuals who wish to address the Board of Education for Portland Public Schools.

  • Public Comment Requests may be phoned in, emailed, faxed or mailed to the Board of Education office.
  • Requests should include the date requester wishes to speak, requester’s name, phone number and the topic of their comments.
  • The requester will have 3 minutes to speak and may also submit written testimony before or at the meeting, please provide 10 copies.
  • Public Comment allows the Board and Superintendent to hear issues that interest our citizens, but does not allow an opportunity for dialogue between the speaker, Board or Superintendent. 
  • In the event the meeting is cancelled, requester will be notified of the next available open date.

THE PUBLIC MAY NOT USE VIDEOS OR POWERPOINT PRESENTATIONS TO ACCOMPANY THEIR TESTIMONY.

 

 

Public Meeting Guidelines for Conduct

 

The Portland Public Schools Board of Education highly values the input of citizens in making important decisions that affect Portland's children.  We also believe in the right of citizens to observe Board meetings.  To ensure citizens have an opportunity to attend School Board meetings and offer citizen comment, and to ensure that the Board can conduct the important business of the District, speakers must observe certain basic rules of conduct.  The following guidelines apply to all public comment.

  1. All members of the public attending School Board meetings must treat each other and the Board with respect.
  2. Individuals are not permitted to engage in conduct that interferes with the ability of other citizens to watch the Board meetings, interferes with the ability of other citizens to offer citizen comment to the Board, or interferes with the ability of the Board to conduct its business.
  3. Those wishing to display placards, signs and/or banners must remain in the auditorium foyer behind the seating area, and may not block any attendee's view of the proceedings.  Placards, signs and banners are not allowed in the auditorium seating area.  Placards, signs and banners may not have wooden or metal sticks or poles attached to them.
  4. Members of the public who intend to offer public comment to the Board must sign up for comment before the start of each Board meeting.  The Board Chair has discretion to call on those who have signed up and set the order of speakers (District students should identify themselves as such on the citizen comment sign-in sheet, and they will be called upon first).
  5. Individuals who sign up to testify to the Board must indicate the topic of their intended testimony.
  6. Individuals offering citizen comment must sit at the table designated for their use and must speak into the microphone.
  7. Prior to beginning any testimony, individuals must state and spell their last name.
  8. Each citizen must limit his or her comments to three minutes to allow sufficient time for others to also offer citizen comment.  The Board Chair has the discretion to limit the overall time for public comment.
  9. Individuals offering citizen comment are not permitted to make personal attacks on any District employee, Board member, other testifier, or member of the public.

 

The Oregon Attorney General has indicated that any person or persons who fail to comply with reasonable rules of conduct or who cause a disturbance during a meeting may be asked or required to leave and, upon failure to do so, become(s) a trespasser.