PPS students

Admin Connection

The Administrator's Connection contains information for school and central administrators. Please see the current posting below which may include required action, required reading, deadlines and opportunities.

Admin Connection for  September 16, 2014

Information for school and central administrators:

This administrative webpage will be the primary communication tool from district leadership. Occasionally, there could be a change in venue, date, or time of an event or meeting. When these or similar pieces of information need to be conveyed quickly, group e-mails will most likely be sent out. However, the number of these should be limited. School and district administrators are expected to view the Admin Connection every Tuesday (on Wednesday on weeks when the district is closed on Monday). Thank you and do not hesitate to notify us (admin-connection@pps.net) if you have suggestions for improvement of this tool.

REQUIRED ACTION

PLEDGE OF ALLEGIANCE - LEGAL MEMO

This is a reminder that Oregon state law requires schools to provide students with an opportunity to say the Pledge of Allegiance at least once during each school week. The General Counsel’s office has a legal memo addressing state requirements. Students who choose not to participate in the salute as defined by law must maintain a respectful silence during the salute.

http://www.pps.k12.or.us/files/general-counsel/Pledge_Allegiance.pdf
Please contact our office if you have any questions.

Jollee Patterson, General Counsel
x63570 jpatters@pps.net


IT UPDATE: CHROMEBOOKS AND TECH BUNDLES

The tech bundle project continues on schedule and is moving into Phase 1 schools. Updates on the Chromebook and Tech Bundle projects including information on printing and projection are now available on the Tech Bundle Project site.

It is critical to the success of this work, of benefit to yourselves and your buildings, and fundamental to the effective use of these tools by your teachers that these sources of information need to be communicated at all levels of the district and referenced when questions arise. Due to the importance and rapid pace of these projects, IT will be keeping this information up to date as frequently as possible via the links referenced above.

Ryan Whitman-Morales, Director of Technical Operations
x63007 rmorales@pps.net


NEW PHOTO/PUBLICITY DENIAL & NON-RELEASE OF CONTACT INFO FORMS

Thanks to many good questions from secretaries and principals, we are clarifying and streamlining the form/process for families to deny permission for their student's photo/video to be used for school/district publicity, media, yearbook and/or school directory.

As explained in the Student Registration Form, if a parent wishes to deny permission for their student photo/information to be used, the parent must tell a school staff member. The school office should then provide the NEW FORM to the parent to fill out.

The NEW FORM is now on the Forms Page on PPS Inside: http://inside.pps.k12.or.us/forms-processes/index.htm under Student Registration Form/Publicity Denial. We will soon have the new form translated and also uploaded on the Forms Page.

In addition, we are working with the IT Synergy Team to change the interface in Synergy so that when secretaries/schools fill out a student's record in this area, the choices align with the form.

Sometimes the world actually makes sense. Thank you!

Erin Barnett, Senior Communications Manager
x63385 ebarnett@pps.net

REQUIRED READING

NEW EXECUTIVE MASTER CALENDAR AND NEW PRINCIPALS' MASTER CALENDAR

Each year the district publishes a calendar on the Connect site that shows recurring meetings for district leaders. We have updated that Executive Master Calendar for this year and made some changes. When you click on the name of the meeting, the link takes you to a sheet with more information about that meeting (description, location, attendees).

This year we have also created a Principals' Master Calendar on the Connect site showing recurring meetings for principals that works in a similar fashion. Please periodically go to this site to check for additional meetings as the year progresses.

Here is the link to that page: Link to Calendars

For future reference, once in Connect, go to Projects> District Management Team> District Meetings - Master Calendars.

Rudy Rudolph, Project Manager
x74618 rrudolph@pps.net


TRESPASS NOTICES FOR SCHOOLS - LEGAL MEMO AND FORM

This is a reminder that the Trespass Notice form and legal memo were revised last year, and are found on both the General Counsel and Security Services websites. Please use the updated Trespass Notice, which is linked below, and discontinue using the old notice.

The legal memo addresses when a trespass notice can be issued, by whom, and how the notice is delivered. One major question has been when a trespass warning is required versus when a person can be immediately trespassed without a prior warning. A verbal or written warning is required prior to issuing a trespass notice, in less extreme situations, such as when an individual violates school rules or district policy. Other times an individual may be trespassed immediately and without warning for actions such as causing harm or injury, threatening or intimidating behavior, disrupting the business of the school, causing damage to property, or committing serious or criminal activity.

Legal memo: http://www.pps.k12.or.us/files/general-counsel/trespassnoticesforschools2013.pdf
Trespass Notice Form: http://www.pps.k12.or.us/files/general-counsel/Trespass_Notice_%28Revised_2713%29.pdf
Please feel free to let us know if you have questions.

Jollee Patterson, General Counsel
x63570 jpatters@pps.net


STATE REPORT CARDS ARE STILL EMBARGOED

There seems to be some confusion over the ODE public release of OAKS data on September 10 -- that was public release of OAKS performance only. State Report Cards and associated data are still embargoed and not to be released to the public/your communities until October 9. Provided there are no ODE changes to that timeline, R&E will share final report card versions with you on 10/2 or 10/3 prior to the public release on 10/9.

The data that were released publicly on September 10 are available for viewing here: http://www.ode.state.or.us/apps/BulkDownload/BulkDownload.Web/

As always, please call or email if you have questions.

Joe Suggs, Director, Research, Evaluation & Assessment
x63209 jsuggs@pps.net


PROGRESS REPORTING FIRST QUARTER

Elementary principals and teachers:

During the first quarter of the school year, teachers are working with students to identify their assets and skills and accelerate their learning across subject areas. As our current report cards are standards-based and tied to proficiency, some families have raised concerns when the 1st reporting period reflects little to no mastery on the part of a child. Teachers and administrators have found great value in sharing student progress via fall conferences, though this practice does not ensure every family has current information on their child's achievement.

Thus, PPS will continue the practice of providing progress reports via conferences for families 1st quarter. It is expected families will receive a written report as part of the conference. If families are unable to participate in conferences, then it is expected that a written detailed progress report will be sent home within a week of when conferences are held. We will continue to expect formal reporting to families through the district report card 2nd, 3rd, and 4th quarters.

Melissa Goff, Assistant Superintendent of Teaching and Learning
x66080 mgoff@pps.net


COMMON CORE AND SMARTER BALANCED FAMILY ADVISORY

Communications and ICA are finalizing a Family Advisory to inform families about our work with CCSS, SBAC and professional development to follow the Best Practices Institutes. Communications will publish this advisory to Admin Connection on Sept 23 in English and supported languages. This document can be used for PTA meetings, BTS nights, and other events to support communication around CCSS. If you need support before September 23, please contact Angela Hubbs at x63495.

Ewan Brawley, Senior Director, ICA
x63749 ebrawley@pps.net


IT UPDATE: GOOGLE APPS FOR EDUCATION - ADMINISTRATOR TRAINING

The Google Apps Outreach team would like to assist our instructional leaders in understanding, and using, Google Apps for Education. We want to come out to your building and provide one-on-one training and answer any questions you may have. We can tailor the discussion to your areas of interest, or provide a basic overview of the tools. This training time will be geared towards principals, vice and assistant principals. If you are interested in setting up a time for training, please contact Brett Luelling.

Brett Luelling, Director, IT Systems Development & Integration
x63937 bluelling@pps.net


IT UPDATE: GOOGLE APPS FOR EDUCATION - STUDENT ACCOUNTS

PPS students in grades 1-12 (kindergarten will be addressed later), in addition to all PPS employees, now have a Google Apps for Education account! All students will need to activate their Google Apps account at https://activatestudentgafe.pps.net/ by entering their PPS username and password. For additional instructions, click here to visit our Google Apps Blog here. Please share this information with your teachers so they can assist students with activating their accounts.

Brett Luelling, Director, IT Systems Development & Integration
x63937 bluelling@pps.net


COMMUNICATING WITH RISK MANAGEMENT WHILE RISK MANAGER POSITION IS VACANT

Effective 9/19 the Risk Manager position is temporarily vacant. Please continue to call the department’s main number (X63204) for assistance. Depending on your topic, you will be routed to a risk management staff member to provide you immediate support.

Benson Meyers, Director of Risk Management
x63204 bmeyers@pps.net


IMPORTANT UPDATES AND FAQS FOR OTL SUPPORTED PROFESSIONAL DEVELOPMENT

We have compiled a list of FAQs around OTL supported professional development for 2014-2015. Please take a few minutes to review this document as it contains important information and clarifications about our support for PD in your buildings.

https://docs.google.com/document/d/1x44RLFWg9pvImI-i8-48CeKiR4-yFjDShAFZAcxasKg/edit?usp=sharing

Please let us know if you have additional questions. We will continue to update this document as we hear from you.

Ewan Brawley, Senior Director, ICA
x63749 ebrawley@pps.net


ESL TEMPORARY WELCOME CENTERS ARE NOW CLOSED

A huge “Thank You!” to Cleveland, Franklin, Madison, Roosevelt and Wilson for housing the Welcome Centers during the first two weeks of school. And thank you to all the school staff who referred Newcomer students and families to the Centers. With your combined support we were able to register and assess nearly 300 students and determine their eligibility for ESL services in a timely manner.

Going forward, IPT testers will be deployed directly to schools to assess remaining students for services. If you are a K-8 school, the “Home Language Survey” in Synergy will flag students who need to be assessed. High Schools are asked to contact call Liz Opiela <eopiela@pps.net> at 503-964-3652 to arrange priority testing.

For schools with staff who have been recently trained in IPT administration, please contact the ESL Department to PONY materials and a list of students in need of testing to that staff member. It is essential that we only test students from that list.

If you have any students that you or your staff think may need testing, please email their name and ID number to Susanne Fernow <sfernow@pps.net>.

Lisa Blount, Assistant Director, ESL
x66525 lblount@pps.net


CORRECTION REGARDING JOB ALIKES

In the list of departments that will have Job Alikes, we erroneously included Science and TAG. Science and TAG will not have Job Alikes. We also omitted PE and World Language. PE and World Language will have Job Alikes.

Debbie Armendariz, Director of Dual Language Immersion
x63082 darmenda@pps.net

DEADLINES AND DATES TO REMEMBER

ESSENTIAL SKILLS WORK SAMPLE SCORING TRAINING: READING & WRITING

Date: Wednesday, September 24
Time: 8:30 - 4:00
Location: Marshall Cafeteria

Susan Payne, Asst. Director, Instruction, Curriculum and Assessment
x63115 spayne@pps.net


ESSENTIAL SKILLS WORK SAMPLE SCORING TRAINING: MATH

Date: Wednesday, October 1
Time: 8:00-11:30
Location: TBD - sign up on Learning Campus

Susan Payne, Asst. Director, Instruction, Curriculum and Assessment
x63115 spayne@pps.net

OPPORTUNITIES AND HELPFUL HINTS

COLUMBIA REGIONAL PROGRAM

Columbia Regional Program is a grant program through the Oregon Department of Education that has been part of PPS for over 30 years. We are separate from the Special Education Department because of our unique services and funding.

Columbia Regional Program (CRP) provides special education services from birth to 21 for learners with low incidence disabilities that include—blindness, low vision, deafness, hard-of-hearing, deaf-blindness, traumatic brain injured, severe orthopedic impairments, and autism spectrum disorder. The rarity of students with these disabilities often poses significant challenges for educators trying to meet their unique needs.

At Columbia Regional Program, our goal is to provide local schools districts and EI/ECSE programs with the understanding and expertise needed to educate these students. We provide specialized instruction as well as support to school personnel. We disseminate information regarding the specialized technology available to support students with low incidence disabilities, and how to obtain needed services.

Our program is located at the Wilcox Site. We have over 100 PPS employees including teachers, para-educators, sign language interpreters, support staff and administrators. The majority of our teachers are itinerant and travel to local school districts to provide specially designed instruction or support to school personnel. We also have specialized classrooms for Deaf/Hard of Hearing students located in the David Douglas School District as well as at Creston Elementary, Mt. Tabor Middle and Cleveland High School. To learn more about our services or to find resources for these specific disabilities, please visit us crporegon.org.

Lisa McConachie, Senior Director, Columbia Regional Program
503-475-9537 lmcconac@pps.net


$2000 GARDEN GRANT

In partnership with FoodCorps, the Whole Foods Foundation created School Garden grants that fund community partners (school plus an organization or business from the community) to support an EDIBLE garden on the school grounds. The application is online, as are success stories, grant writing tips, and frequently asked questions (FAQs). Community partners could include a local Whole Foods store, garden club, or non-profit.

Due date: October 31
Website: https://www.wholekidsfoundation.org/schools/programs/school-garden-grant-program

Susan Jordan, Grants
x63447 sjordan@pps.net


CCSS PROFESSIONAL DEVELOPMENT BINDERS

A limited number of CCSS Binders are being assembled and will be available to building administrators who are new to their roles. The binder includes the materials from the Smarter Balanced Basics and Common Core Basics professional development that took place in March 2014. If you are a new principal or VP in need of a binder, please email your request to ICA Department Secretary Don Pierce (dpierce@pps.net). The binders are expected to be ready by October 10 and will be sent out by pony to those who request them.

Susan Payne, Asst. Director, Instruction, Curriculum and Assessment
x63115 spayne@pps.net


OCTOBER GRADING FIXES BOOT CAMP

The October Sound Grading Practices Boot Camp for K-5 and K-8 schools is scheduled for October 13-14. Approximately 12 schools are opting to attend the training in October rather than June. If you have not yet communicated your preference, please email Susan Payne (spayne@pps.net). If you plan on attending in October, please be sure to sign up on the Learning Campus - one administrator and one teacher should attend. The training will take place at Marshall in room B-39, starting at 8:30 on both days.

Susan Payne, Asst. Director, Instruction, Curriculum and Assessment
x63115 spayne@pps.net


CHEVRON, DONORSCHOOSE TEAM UP TO FUND TEACHER PROJECTS

Chevron in partnership with DonorsChoose.org has contacted Portland Public Schools to promote its Fuel Your School Program, designed to help teachers and/or schools get supplies for eligible classroom projects – ranging from pencils to microscope slides and even live tarantulas for use with biology lessons.

Chevron will review all requests but encourages classroom projects for science, technology, engineering and math (STEM) education to help prepare students for advanced technical jobs in these fields.

How it works: Throughout the month of October, 2014, participating Chevron and Texaco stations will donate $1 every time a consumer purchases eight or more gallons of fuel, helping to generate up to $350,000.00 to support education at public schools in Multnomah and Washington Counties.



To sign up and request funding for classroom projects:

1. Register at DonorsChoose.org
http://www.donorschoose.org/
2. Teachers may to request up to $2,000 in project materials.
3. Post your project on DonorsChoose.org from now through Nov. 30, 2014. The earlier you post your project during the submission period, the better your chance will be to receive funding.
 


More information is available at www.FuelYourSchool.com. Read about Vestal teacher Erin Thomas' successful bid for funding for science instruction supplies in 2012. Additional teacher testimonials are available on YouTube.


Questions: Andre Jackson.

Andre Jackson, Senior Manager for Development and Partnerships
x63078 ajackso2@pps.net