Admin Connection for March 4, 2014
Information for school and central administrators:
This administrative webpage will be the primary communication tool from district leadership. Occasionally, there could be a change in venue, date, or time of an event or meeting. When these or similar pieces of information need to be conveyed quickly, group e-mails will most likely be sent out. However, the number of these should be limited. School and district administrators are expected to view the Admin Connection every Tuesday (on Wednesday on weeks when the district is closed on Monday). Thank you and do not hesitate to notify us if you have suggestions for improvement of this tool.
None at this time
COMPACTED ASSESSMENT OF READINESS (CAR) ADMINISTRATION
Attention K-8 & 6-8 Principals:
The curriculum department has updated the following resources for the 6th grade CAR assessment. You will find updated placement information for Compacted Year 1, Compacted Year 2 (new), and a sample letter to send home to 6th grade families. The timeline for administration of the CAR has also been updated with this year’s dates. NOTE: Testing window for 2014 is April 7 - 25.
Direct any questions to Drew Robinson, Middle School Math Specialist.
Drew Robinson, Math Specialist
PHOTOGRAPHING STUDENTS AT SCHOOL - PARENT GUIDELINES
Parents, grandparents and family members love to take pictures and videos at school! There are often questions about student confidentiality and what is appropriate for school staff to allow parents to record and questions about what parents are allowed, or not allowed to post online. Parents are not subject to the same strict laws as PPS staff when it involves student records, and the district cannot necessarily prohibit parents posting photos or video from school on social media, email or other communication. The general counsel’s office developed written parent guidelines for photographing students at school. This document is posted on our webpage under the “Helpful Hints” section, and is an informational piece that we hope will help parents in their awareness of posting school-related materials on their own social media accounts. Schools can use the document as a handout, on their webpage, in newsletters, etc.
Jollee Patterson, General Counsel
CCSS COMPACTED PD INFORMATION
Principals, please be sure to view the Voicethread containing information about the Compacted CCSS PD Plan if you have not already. You can sign up for a workshop that best fits your school's schedule here . We will be processing the information and clarifying any questions you may have at this Thursday's Leadership Academy. (Please note: The Voicethread works with Firefox, Safari, and Chrome, but sometimes has difficulties in Internet Explorer.)
We have identified the summer Common Core Institute dates: 8/11-12, 8/19-20, and 8/25-26. Your school will choose the one that works best for you.
Angela Hubbs, Assistant Director, Instruction, Curriculum & Assessment
2014 SUMMER SCHOOL
HR is in the process of identifying what schools will be running a summer program this year. If you plan to have any type of summer program(s) at your school, please email your HR representative with the following information:
1. Contact information for person responsible for program(s)
2. Person responsible for time keeping
3. Content of course being offered
4. Grade Level
5. Start date and end date
6. Start time and end time
This information is required to ensure applicants get hired in a timely manner and that the substitute office has the necessary information to replace any absences that may occur.
Thank you in advance for your support and if you have any questions, please contact your HR Generalist or firstname.lastname@example.org.
Megan McCollough, HR Generalist
STAFFING MANAGEMENT TOOL (SMT) GO-LIVE, DOWN DAYS, AND TRAINING OPTIONS
The SMT is the ongoing tool used to inform HR, Budget, Grant Accounting, SPED, and ESL of your employee assignment and funding changes, as well as to request new positions. Principals and Department Managers make changes in their SMT(s), then press Submit to enable processing of the changes.
The 2014-15 (fiscal year 2015) SMT will be live and loaded with 2015 FTE allocations at noon on Monday, March 17. You will have until end of day on April 4 to complete your staffing changes for 2015 and Submit your SMT (High Schools have until April 7). If you designate another member of your staff to complete and Submit your SMT, please have them use their own login to PeopleSoft HRMS rather than share your access.
To prepare for the 2015 SMT go-live, the SMT will be inaccessible to end users from March 7-17 (down days). You will be notified on March 17 when it is back up.
A ‘full’ SMT training class will be available on Thursday, March 20 (8-11 a.m.), For principals and managers who are new to the SMT. The class consists of a thorough review of the program and includes time for live SMT work with HR and Budget staff in the lab. A training session for secretaries and administrative assistants will be held during late opening on Wednesday, March 19 (8-9:30 a.m.). Both classes will be held in the Wallowa Lab at the BESC on L1; please sign up on the PPS Learning Campus.
HR and Budget staff will also be available to assist with completion of SMT staffing work in the following ways:
One-on-one appointments in Wallowa Lab the afternoon of March 18
Drop-in assistance in the Mazama room at the BESC (on the second floor) between March 31 and April 4 (schedule TBA)
Assistance from HR and Budget will be available at the April 3 Leadership Academy (Marshall Library)
If none of these dates/times work for you and you need assistance, please make an appointment with your staffing contact.
Hilary Jones, Sr. Analyst, Budget
ADMINISTRATOR GRADEBOOK VIEW
Administrators now have view-only access to Synergy teacher grade books for their building. Those administrators with dual-login for both Teacher and Principal roles should have received an email on February 11 from Anh Nguyen-Johnson about their access.
The Quick Reference Guide can be found on the Office Staff Tab of the Synergy Resources
PPSConnect page: LINK
Marita Ingalsbe, Director, IT Application Services
GOOGLE APPS FOR EDUCATION (GAFE)
PPS Information Technology will be deploying a district-wide instance of Google Apps for Education that will allow any school to use the suite of applications. With a district Google Apps domain, all accounts for a school are created by IT administrators and all the apps are accessed through a specific URL. It's like a digital locker for students and staff to safely keep online communication and collaboration documents as they relate to school. Google Apps for Education also provides other benefits for students and teachers, including increased collaboration and a rich toolset for blended learning.
IT is looking for schools interested in being early adopters of Google Apps for Education. We will work with those schools on the adoption and implementation of Google Apps. We will use a combination of the combined underserved rating and a school readiness rating for determining the priority for implementation. For general information about Google Apps for Education, please visit Google’s page. If you are interested in being an early adopter, please complete our school readiness survey. If your school already uses Google Apps for Education, please contact me. We will partner with schools who have already adopted the toolset to develop migration plans to the PPS district-wide domain.
Brett Luelling, Director, IT Systems Development & Integration
DEADLINES AND DATES TO REMEMBER
None at this time
OPPORTUNITIES AND HELPFUL HINTS
SHIP THE CHIP ENGINEERING PROJECT FOR GRADES 4-12
Join students from around the country to design a package to ship a single chip through the USPS. Information from this link and from email@example.com. Deadline to sign up is March 9! (Please note: The link from Pringles works with Firefox, Safari, and Chrome, but sometimes has difficulties in Internet Explorer.)
Jennifer Kelley, 6-8 Science TOSA
916-5404 X71027 firstname.lastname@example.org
$2000 FOR ARTS, CULTURE & DESIGN
Each Arts, Culture & Design in Schools Grant is $2,000. Applications are accepted between noon CST March 1 and noon CST April 30 each year. Target funds in-school arts programs that enhance students' classroom curricula by bringing the arts and cultural experiences to schools, such as in-school performances, artist-in-residency programs and workshops in schools. Last year, both Grout and Stephenson received these grants. Programs must take place during the 2014-2015 school year.
Due date: April 30, 2014
Susan Jordan, Development