PPS students

Admin Connection

The Administrator's Connection contains information for school and central administrators. Please see the current posting below which may include required action, required reading, deadlines and opportunities.

Admin Connection for September 1, 2015

Information for school and central administrators:

This administrative webpage will be the primary communication tool from district leadership. Occasionally, there could be a change in venue, date, or time of an event or meeting. When these or similar pieces of information need to be conveyed quickly, group e-mails will most likely be sent out. However, the number of these should be limited. School and district administrators are expected to view the Admin Connection every Tuesday (on Wednesday on weeks when the district is closed on Monday). Thank you and do not hesitate to notify us (admin-connection@pps.net) if you have suggestions for improvement of this tool.



The new PPS communication tool will launch Sept. 10. Before schools can use the tool to text, email, post news to social media and do school auto-dialers, principals or their secretaries must complete training. Two options are available: Online webinars for “New Users” at www.trainingschoolmessenger.com. Be sure to forward your completion confirmation to itservicedesk@pps.net after the webinar to activate your account. Or train on-site at the BESC Sept. 9 and 10. Register for one of six in-person sessions at the PPS Learning Campus.

Please encourage your families and staffs to opt in for text messages. Quick fliers and more comprehensive Q&As for administrators, staff, and families are available at www.pps.net when you click on the “Mobile First” button. Want posters? Email lbingham@pps.net.

Here’s a paragraph to paste into your newsletters:
PPS is shifting family, student and staff communication to a new tool that gives schools the ability to send texts about emergencies, closures, delays and other important news. To receive text notifications, you must opt in to the service. You opt in by texting YES to 68453. Parents and students should confirm their cell numbers are listed in the student information system. Staff should confirm their cell numbers are the “primary” number in the PeopleSoft system. For more info about texting, go to www.pps.net and click on the “Mobile First” button.

Larry Bingham, Communications Manager
x63066 lbingham@pps.net


K-5, K-8 and Middle School Principals: You are to send your Senior Director your Final Master Schedule by September 18. This should be a revision of the Master Schedule submitted last Spring.

K-5 and K-8 schools, please use this template. The Core Program Requirements provide guidance for instructional minute expectations by subject.

Please contact your Senior Director if you have questions.

Daniel Cogan, TOSA Office of School Performance
x71023 dcogan@pps.net


NOTE: Next week's Admin Connection will be published on Wednesday, September 9, because of the Monday holiday.


Instructional Leadership Academy will not begin until October. That has been updated in the Principals' Master Calendar. Here is the direct link to that calendar page.

Remember, you can access these calendars at any time by going to the Administrators' Portal.

Rudy Rudolph, Project Manager
916-2000 x74618 rrudolph@pps.net


The fall benchmarking window for DIBELS runs from September 2-29, 2015. Remember that we will be using the "former" goals for benchmarking purposes; you can read about the rationale for this here.

There are still opportunities for technical training around DIBELS administration; sign up on the Learning Campus (9/2 and 9/9)! easyCBM training will be held on Thursday, 9/10/15.

Here is a link to the “2015-16 GUIDELINES FOR ADMINISTRATION OF DIBELS, IDEL AND easyCBM” document.

Also, at the request of the 2014-15 Assessment Advisory Council, ICA and R&E have created a new District Assessment website, which contains useful information for staff and families about required district assessments in PPS.

Angela Hubbs, Assistant Director, Instruction, Curriculum & Assessment
x63495 ahubbs@pps.net


For High School Admin only:

Work Sample Allocation
Once again, this year, there will be funding support available to schools for scoring of Essential Skills work samples. The amount per school in the Work Sample Allocation is based on the number of seniors who have not yet demonstrated proficiency in each of the three areas (reading, writing, math). As you’re aware, ODE has not yet set the cut scores that will determine if an SBA score meets the ES Skill requirements. We expect that those scores will fall somewhere in the Level 2 range. The Allocation includes students as Not Meeting the ES Skill if they received an SBA Level 1 or 2 (and have not met by any other method). These are overcounts, as some Level 2 scores will fall above the ES Skill cutoff. Thus, numbers of students in the Allocation may differ slightly from numbers you have.

See the Essential Skills Scoring Funding Guidelines for information about how to access the Allocation funds.

Work Sample Scoring Calibration
Please remember that each school must send a designee for Literacy and a designee for Math to participate in the district calibration session at the beginning of each school year. The designees will then be responsible for providing calibration to all current raters in Reading, Writing and Math at their site. Check out the District Scoring & Calibration Process for additional information. Calibration sessions for Literacy and Math will be held in Wy’East at the BESC and the dates are:
• September 16: 1:00-2:30 pm
• September 17: 4-5:30 pm

Essential Skills Training for New Hires
Any new hire that will have Essential Skills rater responsibilities must attend a 3-hr professional development. These sessions are scheduled for:
• Math: Thursday, October 1, 8:00-11:00 am in Wy’East at the BESC
• Reading: Tuesday, September 29, 8:00-11:00 am at Holladay Annex
• Writing: Tuesday, September 29, 12:30-3:30 pm at Holladay Annex

Julie Rierson, Asst. Dir. ICA
x63538 jrierson@pps.net


Our Temporary ESL Welcome Centers are now closed. Our assessment team will now be testing students at their neighborhood school to determine if they qualify for ESL services. An ESL Assessor will be contacting your school if you have any students who have not yet been tested.

Lisa Blount, Assistant Director, ESL
x74943 lblount@pps.net


PPS is now using its new communication tool, SchoolMessenger, for automated phone calls to notify parent/guardians of student absences. As was communicated in last week’s Admin Connection, SchoolMessenger will also provide expanded functionality in support of the Mobile First initiative to better serve our school community.

School administrators and secretaries automatically receive daily email reports showing the attendance call log for their school. The phone calls include the school phone number and instruct parent/guardians to call the school or submit a note with the student for excused absences. Parent/guardians will no longer have the option to leave voice mail messages in the autodialer system.

Please email the IT Service Desk via itservicedesk@pps.net with 'SchoolMessenger' in the subject line with any questions you have about this new service. Thank you.

Marita Ingalsbe, Director, IT Client Services & Partnerships
x63136 ingalsbe@pps.net


The Trespass Notice form and legal memo were revised last year, and are found on both the General Counsel and Security Services websites. Please use the updated Trespass Notice, which is linked below, and discontinue using the old notice.

In addition to the updated form, principals must now also consult with their Senior Director before issuing a trespass notice. It’s important to follow the guidelines in this memo carefully, so the trespass can be enforced.

Legal memo: http://www.pps.k12.or.us/files/general-counsel/Trespass_Notices_for_Schools.pdf
Trespass Notice Form: http://www.pps.k12.or.us/files/general-counsel/Trespass_Notice_%28Revised_2713%29.pdf

Please feel free to call Security Services if you have questions.

Jollee Patterson, General Counsel
x63570 jpatters@pps.net


You will shortly receive invites to our monthly Immersion Principals’ meeting. Every DLI school needs to assign an administrator to attend these meetings. Feel free to forward the invite to an AP/VP. K-8 and 6-8 schools will meet monthly. High Schools will join us three times per year.

Items specific to 4th grade:
We have set the STAMP 4SE testing window for September 28 – October 2. These dates allow for the results to be back in time for Parent Teacher Conferences at which we expect 4th grade teachers to share the results with parents. All 4th grade teachers will be required to attend a STAMP 4SE Data Review and Training. Dates will be sent soon. Even teachers who have administered the test previously need to attend. The training will cover administration, analysis and information on how to share reports with parents. If you have questions, please contact Michael Bacon x65394 mbacon@pps.net.

Debbie Armendariz, Senior Director Department of Dual Language
x63151 darmenda@pps.net


Insight is an alcohol and other drug education program for PPS students in grades 6-12 and their parent/guardian. Six hours of class are offered in a series of four 1 ½ hour class sessions scheduled throughout the school year.

Insight is the most common Level A discipline response for 6th-12th grade students who violate the PPS drug and alcohol policy for the first time within a three-year period (Possession or Use).
· Students must attend 4 sessions (A,B,C,D) with a parent/guardian or other responsible adult.
· Families may also self-refer and attend voluntarily by calling 503-916-5460
· Please let the student’s counselor know when you make an Insight referral so they can be a part of supporting the student and family at school.
· Students with Level A violations last spring who did not complete all 4 Insight sessions at the end of last year will receive a letter this week reminding them of their remaining classes. Referring staff will be copied.

Time: 7-8:30pm Wednesdays
New Location: Rice School, 6433 NE Tillamook, Portland OR 97213

Light Dinner provided for families
Siblings grade 6 and above may attend the class. Material is not appropriate for children in grade 5 and lower.
No childcare provided this year.

Updated Insight referral forms and brochures will be located on the Student Services website page at:

Please call Amy Ruona-Banister in Student Services with questions: 503-916-5460.

Tammy Jackson, Director, Student Services
916-2000 x71004 tjackson@pps.net


None at this time



Please click on the link below to see a chart of Office of Teaching and Learning support contacts representing the following departments: ESL; Dual Language; Instruction, Curriculum & Assessment; Special Education; and Talented and Gifted. The chart shows the support listed by school.

OTL Department Support link

If you have questions, please contact Nga-My Vuong, x63077, tvuong@pps.net

Vân Truong, Executive Director OTL
x66525 vtruong@pps.net