PPS students

Admin Connection

The Administrator's Connection contains information for school and central administrators. Please see the current posting below which may include required action, required reading, deadlines and opportunities.

Admin Connection for November 25, 2014

Information for school and central administrators:

This administrative webpage will be the primary communication tool from district leadership. Occasionally, there could be a change in venue, date, or time of an event or meeting. When these or similar pieces of information need to be conveyed quickly, group e-mails will most likely be sent out. However, the number of these should be limited. School and district administrators are expected to view the Admin Connection every Tuesday (on Wednesday on weeks when the district is closed on Monday). Thank you and do not hesitate to notify us (admin-connection@pps.net) if you have suggestions for improvement of this tool.

REQUIRED ACTION

None at this time

REQUIRED READING

DISTRICT HEATING SYSTEMS

As many of our district's heating systems are aged, they often need maintenance when it gets cold. We employ 10 steam-fitters that manage problems that emerge. The number of issues on a given day varies. This past Monday we had 31 new heating calls in addition to existing work orders. Obviously, this requires prioritization. The first priority is an entire school, a school with a wing or zone where heat isn't working is second, and third are individual rooms.

If your building is without heat please call Facilities at (503) 916-3303. Your second call should be to your Senior Director. Please share the importance of early reporting with your custodian, as they help speed service.

Sascha Perrins, Senior Director
x63227 sperrins@pps.net


PREPARING FOR STATE ASSESSMENTS

Within the past couple of weeks, e-mails have been sent to your School Test Coordinators (STCs) and ESL teachers regarding important reminders about state testing this year, including training reminders (TC e-mails went out on 10/22 and 11/10 and ELPA e-mail on 11/18).

Please remind your Test Coordinators to register for and attend one of the required district trainings on the PPS Learning Campus (instructions are in the e-mails mentioned above). STCs also need to remind any staff helping to administer tests this year, including ESL teachers administering ELPA, to complete required readings and view ODE training modules. STCs then need to schedule a review and question and answer opportunity for teachers to be able to get clarification on any outstanding questions once required material has been reviewed.

Also, by way of reminder, for students taking ELPA, individual domain exemptions are permitted this year, but students are not allowed to be exempt from all four ELPA domains.

Joe Suggs, Director, Research, Evaluation & Assessment
x63209 jsuggs@pps.net


ELPA 4-DOMAIN EXEMPTION OPTION REMOVED FROM TIDE

As a reminder, no 4-domain exemptions will be allowed on the ELPA for 2014-15 based on a recent clarification from the US Department of Education. ODE’s test vendor, American Institutes for Research, has updated the TIDE system so that the option to choose a 4-domain exemption is no longer available in the TIDE menu options. As a result of the update to TIDE, your district’s students who had 4-domain exemptions no longer have any exemption coded in TIDE. The deletion of the 4-domain exemption option also removed any 4-domain exemptions in the student’s TIDE record. Please note that only the 4-domain exemption codes were affected by this action. Any 1, 2, and 3 domain exemptions remain coded.

Veronica Magallanes, Director of ESL
x66525 vmagallanes@pps.net


FINANCE DIVISION CLOSED MONDAY, DECEMBER 8, FROM 12-4 FOR TRAINING

The Finance Division will be closed from 12:00-4:00 due to a training on Monday, December 8, 2015. Please plan accordingly.
The following departments will be affected:
• Payroll
• Travel Desk
• Grant Accounting
• Budget
• Purchasing & Contracting
• General Ledger (SBF)
• Risk Management
• Records Management
• Accounts Payable
• Accounts Receivable

Pam Micek, Executive Assistant to CFO, Deputy CFO/Budget Dir.
x63499 pmicek@pps.net


UPDATED ESSENTIAL SKILLS SCORING GUIDELINES

The Essential Skills Practices Review Committee has completed the process of reviewing the PPS Scoring & Calibration Guidelines. The updated Essential Skills Scoring Procedure determined by the committee is now in effect. Please review the procedure and work with your staff to ensure that the site-based calibration process is completed by the end of first semester. The yearly district-level calibration referred to in the document linked above will be instituted beginning in 2015-16. The new Calibration Verification Forms for Math and for Reading and Writing should be submitted to Susan Payne when the process is complete.

Other Essential Skills documents that have been updated to reflect the new guidelines are the Scoring Funding Guidelines, the Essential Skills Information Guide, and the Assurance Forms for Reading and Writing Work Samples. Please remember that any newly trained scorers need to have a signed assurance form on file. All updated forms can be found on the Essential Skills Connect Site.

Susan Payne, Asst. Director, Instruction, Curriculum and Assessment
x63115 spayne@pps.net


PPS WILL PILOT CLIMATE SURVEY IN THE NEW YEAR

Upcoming in the New Year, PPS will pilot its Climate Survey, the Successful Schools Survey. Intended to be given out annually, PPS students, families, and staff will participate in the survey to help the district guide school improvement.

What is a Climate Survey?
From the National School Climate Center, 2012 Definition: “School climate is the quality and character of school life. A sustainable, positive school climate fosters youth development and learning necessary for a productive, contributing and satisfying life in a democratic role.”

What is the PPS purpose for the survey?
To provide PPS administrators, principals & teachers with transparent, comprehensive data that measures the differential experience and perceptions of PPS students & families of all races & backgrounds in all PPS schools.

What does the survey address?
There are four essential dimensions to a climate survey;
• Safety- Rules & Norms, Physical Safety, Social & Emotional Security
• Teaching & Learning: Support for learning, Social & Civil learning
• Interpersonal Relationships: Respect for diversity, Social Support-Students, Social Support-Adults
• Institutional Environment: Physical Surroundings, School connectedness/engagement

How can you help?
Once we launch the call to action for the Successful Schools Survey, your help in messaging, distribution, and implementing survey will be most appreciated.

What support is there?
We will have posters up before the holidays and postcards sent to every household. Family Engagement and Communications will also provide support in getting the word out and engaging families in taking the survey. Stay soon for more information.

Kimm Fox-Middleton, Communications Manager
x63070 kfoxmiddleton@pps.net


K-5 MATH CONSUMABLES

The second round of K- 5 math student consumables will be arriving in your buildings the week of December 15. Bridgetown printing will be delivering Bridges Copy Sets B. These materials are the student consumable materials that are needed for math instruction January through June. Thank you in advance for getting these to your teachers.

There will be multiple boxes at each grade level, first through fifth. No additional materials will be delivered for kindergarten classrooms (all Kindergarten consumables were delivered in August). Information about the specific number of boxes at each grade level will be on the K- 5 math page by Monday, December 1.

If you have questions about your order, please contact PPS textbooks (textbooks@pps.net) or any of our K-5 Math TOSAs.

Angela Hubbs, Assistant Director, Instruction, Curriculum & Assessment
x63495 ahubbs@pps.net


UPDATE ON RESEARCH ON EFFECTIVENESS OF DUAL LANGUAGE IMMERSION IN PPS

In early October the research team from the Rand Corporation and American Councils provided an update on the Effectiveness of Dual Language Immersion in PPS. Below are the links to the video of the presentation and a two page summary of the findings from year 2 of this 3 year project. A comprehensive final report will be available in fall of 2015.

Presentation of Effectiveness of DLI in PPS Research Update October 2014

2nd Year Findings

If you have any questions, please contact Michael Bacon.

Michael Bacon, Assistant Director of Dual Language Immersion
916-2000 x71145 mbacon@pps.net

DEADLINES AND DATES TO REMEMBER

EARLY LEAVERS - COHORT VALIDATION REPORT DUE YESTERDAY

Deadline: Monday, November 24
Note: If we don't have it, send it IMMEDIATELY.

Tiel Jackson, Data Systems Manager
x63076 tjackso1@pps.net

OPPORTUNITIES AND HELPFUL HINTS

SECRETARY FINANCE WORKSHOP HANDOUTS POSTED

If you were unable to attend the Secretary Finance Workshop on November 12, 2014, you can find the handouts posted on the Accounting Website. Select Finance Workshops on the side-column of the Accounting Homepage.
http://www.pps.k12.or.us/departments/accounting/6533.htm

Pam Micek, Executive Assistant to CFO, Deputy CFO/Budget Dir.
x63499 pmicek@pps.net


K-5 LITERACY DESIGN TEAM

The Office of Teaching and Learning is seeking interested teachers, administrators and parents to participate in a Literacy Design Team to collaboratively define a clear and unifying vision for PK-5 literacy instruction that reflects our district's focus on eliminating racial achievement gaps. This group will meet (6-8 times) over Winter/Spring 2015, and our vision will be foundational to any long-term investments in new materials or professional development. Please send a letter of interest (with two references) to Johana Nelson in order to be considered for the Literacy Design Team by December 5, 2014. We will notify selected applicants by December 19, 2014.

Ewan Brawley, Senior Director, ICA
x63749 ebrawley@pps.net