Admin Connection for April 15, 2014
Information for school and central administrators:
This administrative webpage will be the primary communication tool from district leadership. Occasionally, there could be a change in venue, date, or time of an event or meeting. When these or similar pieces of information need to be conveyed quickly, group e-mails will most likely be sent out. However, the number of these should be limited. School and district administrators are expected to view the Admin Connection every Tuesday (on Wednesday on weeks when the district is closed on Monday). Thank you and do not hesitate to notify us (email@example.com) if you have suggestions for improvement of this tool.
None at this time
2014-15 SCHOOL PARENT AND STUDENT HANDBOOK/CALENDAR
It will soon be time to update your school parent and student handbook/calendar for the upcoming school year. Please note that every school is responsible to update their own handbooks.
In an effort to make this process easier for school staff and save you the hassle of complicated merging of new calendar months, we have developed two separate templates: 1) school calendar, 2) school handbook. This means you would now have two separate documents for printing if you choose to use these templates. For more information, please review our web page at: http://www.pps.k12.or.us/departments/admin-connection/5201.htm .
Pam Jones, App Dev
FIELD TRIP PERMISSION FORM IMPROVEMENT
In response to suggestions from schools, all four English field trip permission forms have been improved to include parent/guardian contact information. The newest versions are posted on PPS Inside at this link.
- Field Trip Within the United States - Standard Day Trip
- Field Trip Within the Continental United States - Overnight and/or Wilderness Trip
- Field Trip Foreign Travel and outside continental USA, including Canada, Mexico, and Hawaii
- Walking Field Trip - Covering entire school year
The foreign language permission forms will be completed and posted this summer. For workload reasons, it is not possible to have this done sooner.
Please recycle or shred any stored, older English versions of field trip permission forms. Please contact me if you have any questions.
Benson Meyers, Director of Risk Management
COPIER FLEET REPLACEMENT FEEDBACK
Information Technology implemented a new fleet of copiers in November-December, which replaced all copiers in the District. We are interested in your feedback on the process, communication and implementation. Please use this link http://bit.ly/ppscopiers and have the appropriate person at your school/department respond to the short survey that should not take more than 5 minutes to complete. Thank you in advance for your assistance in improving our processes.
Ramzi Adas, Manager, Imaging Services
EQUITY SURVEY UPDATE
All of the Equity Survey email invitations have been sent out, but there is still a chance that the 2014 PPS Equity Survey email may have been directed into employee’s junk email folder. Please encourage your staff to check their junk folder if they have not yet received the survey. You may also encourage staff to add “firstname.lastname@example.org” to their safe senders list in Outlook. The survey will close on April 30, 2014. Please return all completed paper surveys to Research & Evaluation, BESC L2.
The utility of the survey depends on an enthusiastic response, so please encourage all of your staff to participate! If you have any questions, please contact Elise Christiansen in Research & Evaluation.
Elise Christiansen, Senior Evaluation Analyst
WAIVERS AND CONTRACT EXCEPTIONS
There is frequently confusion around and between waivers and contract exceptions. Hopefully, this will answer the most pressing questions.
A Waiver is granted by the district to allow a modification to the adopted calendar. Requests for waivers should be made through the appropriate Regional Administrator.
A Contract Exception is an agreement by the PAT and the district to allow something that would otherwise be prohibited by some provision of the contract between PPS and PAT. While ultimately approved by both the Association and the district, contract exceptions are processed by the PAT. Administrators should not request contract exceptions, but should work with their PAT building representatives when there is a joint interest.
The common practice of holding a second evening of parent conferences which is compensated by an additional half day off requires both a waiver and a contract exception. The waiver, approved through the RA, is necessary because it changes the calendar (an added evening of conference and an additional half day off.) The contract exception, processed through the PAT's Advocacy Committee, is required because the contract only allows for one evening of parent conferences and the resultant half a day off.
Changing a late opening to an early release requires a waiver, because it modifies the district calendar. It does not require a contract exception, though, because the contract doesn't control late openings or early releases.
Changing staff meetings to before school instead of after school requires a contract exception due to contract requirements, but would not require a waiver, as it doesn't modify the calendar.
Brock Logan, Director of Labor Relations
DEADLINES AND DATES TO REMEMBER
BEST PRACTICES: SB 290 & EFFECTIVE TEACHER EVALUATION - FREE WORKSHOP
Date: Tuesday, April 22, 2014
Location: University of Portland, Holy Cross Lounge (Franz Hall, 3rd Floor)
Link to more information
Susan Poscharscky, Administrative Assistant
OPPORTUNITIES AND HELPFUL HINTS
FREE PERFORMANCE OF CIVICS ASSEMBLY
Page2Stage Express, in partnership with PPS, has received grant funding to hold additional performances of a free hour-long inspirational civics assembly/performance, Life, Liberty and the Pursuit of Well-Being. They are booking dates before June 6. This educational and entertaining program is most appreciated by students in 4th grade and up, and there are many ways that your teachers could potentially tie it into the curriculum. If you are interested, please contact Kenneth Gordon at email@example.com. Please review this website if you'd like to know more about the performance.
Angela Hubbs, Assistant Director, Instruction, Curriculum & Assessment
RESTORATIVE JUSTICE IN SCHOOLS – BUT WHAT ABOUT DISCIPLINE?
This one-day interactive training hosted jointly by Resolutions NW and Portland Public Schools is specifically designed for administrators, student management specialists, counselors and others who are directly responsible for student discipline. We will examine the application of justice practices in school discipline, using case study to conduct a restorative inquiry.
Upon completion participants will:
• be able to differentiate between restorative inquiry and investigation
• have gained concrete tools for incorporating restorative practices in approaching school discipline
• be more familiar with new state and federal discipline guidelines and implementation
When and where:
April 22, 8am – 2:30pm
Harriet Tubman Library
2231 N Flint Ave
Portland, OR 97227
To register: PPS Learning Campus http://campus.coursepark.com/portland/
Space in this class is limited. If you wish to sign up and the class is full, please waitlist your name so that Student Services can plan for further offerings.
Tammy Jackson, Director, Student Services
916-2000 x71004 firstname.lastname@example.org
ELP STANDARDS TRAINING MAY 29, 8:30 AM - 4:00 PM
The ESL Department has scheduled a training on newly adopted English Language Proficiency Standards for Thursday, May 29 from 8:30 AM - 4:00 PM. Location TBD. This is a mandatory training for all ESL teachers. ESL teachers register on the Learning Campus.
Lisa Blount, ESL Program Administrator